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However, the most important thing to remember is that notifications within Teams can become overwhelming quite quickly. Once you decide which members of your Team need notifying, whether your audience is internal or external, and whether you need an immediate response or not, you can determine which communications option to use within Teams. Is my communication more of a “PSA” or “FYI” that does not require a response?.Am I sending out a question with the hopes of crowdsourcing an answer quickly?.If it’s intended for a small group of people, are they on the same Team?.Is my communication intended for a single person or a small group of people?.Could others benefit from reading the communication? Or, could there be a problem with others reading the conversation?.Does the entire Team need to see my communication right away, or just those within a specific Channel?.
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#Skype status icons explained how to
Who is your audience, and when is it appropriate to message them?īefore we dive into the different communication options in Teams, let’s determine who your audience is, then discuss how to recognize when it’s appropriate to reach out to someone individually based on their status. In part two, I’ll explore additional tools to help you capture your intended audience’s attention without causing unneeded alarm or notifying more people than necessary. In part one, I’ll help you determine who your audience is, identify your communication’s level of urgency, and then choose your communication option-email, a specific Team audience, specific Channel audience within a Team, group chat or private message to an individual. In this two-part blog post, we’ll walk through some etiquette for the most effective ways to communicate when using Microsoft Teams’ Chat functionality. Have you ever wondered which Chat option to use to communicate most effectively with a colleague on Microsoft Teams? Should you send your message through a Teams Channel, or via Private Chat? If you choose a Channel, should you call out the entire Team, or only those following that Channel? Perhaps you shouldn’t call out anyone and hope people are paying attention?
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In part one of this two-part series, we take a look at the Chat function in Microsoft Teams to help you determine its best uses. Digital Strategy and Transformation Consulting.Products We Like for the Digital Workplace.Enterprise Portfolio and Program Management.Business Process Improvement (Lean/Six Sigma).
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